Free job application tracker
A spreadsheet for Excel, Google Sheets and Numbers: every application, where it stands and when to follow up. Download it free, no sign-up.
| Company | Job title | Date applied | Status | Follow up on | On company site? |
|---|---|---|---|---|---|
| Acme (example) | Product Analyst | 2 Nov 2026 | Interviewing | 10 Nov 2026 | Yes |
What's in it
- Applications. 14 columns, a frozen header, filters on every column and a status list: Saved, Applied, Screening, Interviewing, Final round, Offer, Accepted, Rejected, Withdrawn, No response.
- Summary. Counts by status, how many you've sent, how often you hear back and how often you reach interviews, updated as you type.
- How to use. What goes in each column, in case you share it with a friend.
Open it in Google Sheets
- 1Download the .xlsx file.
- 2In Google Drive, choose New, then File upload.
- 3Open the file, then choose Open with Google Sheets.
- 4Delete the example row and add your first application.
The columns
- Company
- Who's hiring.
- Job title
- As it appears in the posting.
- Link
- The posting, so you can reread it before an interview.
- Location
- City, hybrid or remote.
- Found on
- LinkedIn, the company site, a referral. Tells you which sources work.
- Date applied
- Drives your follow-up date.
- Status
- Pick from the list: Saved through Offer, then how it ended.
- Next step
- The one thing that moves it forward.
- Follow up on
- Turns amber when it's due and the application is still open.
- Contact
- Recruiter or hiring manager.
- Contact email
- For thank-yous and follow-ups.
- Salary
- The posted range, or what they told you.
- On company site?
- Is the job also on the employer's own careers page? If not, it may be a ghost job.
- Notes
- Anything you'll want before the next conversation.
How to use it well
- Log it the day you apply
- Two minutes now saves an hour of digging through your inbox when a recruiter calls about a role you've forgotten.
- Set the follow-up a week out
- If you haven't heard in seven days, a short follow-up is reasonable. The date turns amber when it's due, so nothing slips.
- Check the company's own site
- If a job is on a job board but not on the employer's careers page, it may be a ghost job. The On company site? column keeps you honest.
- Close the loop after three weeks
- No reply after 21 days? Mark it No response and move on. An honest pipeline shows you where your time is actually going.
- Read the Summary tab weekly
- If Heard back stays low, change what you send, not how much you send. More of the same application rarely fixes it.
Not sure a listing is real? Paste it into the free ghost job checker before you add it.
Questions
Is the tracker really free?+
Yes. Download the spreadsheet without an account and use it however you like. There's nothing to unlock.
Does it work in Google Sheets?+
Yes. Upload the file to Google Drive and open it with Google Sheets. The status list, the date formats and the amber follow-up highlighting should all carry over. It also opens in Excel and Apple Numbers.
What does the Summary tab show?+
How many applications sit at each status, how many you've sent, the share where you've heard anything back (including rejections), and the share that reached interviews. It updates by itself as you fill in the Applications tab.
Why is there an "On company site?" column?+
Some listings stay up long after the role is filled, or were never real. A job that's on a board but not on the employer's own careers page is a warning sign. Our free ghost job checker can look for you.
What should I track for each application?+
At minimum: the company, the role, the link, the date you applied, the status and when to follow up. The contact's name and email make thank-yous and follow-ups quick.
Spreadsheet or app?+
A spreadsheet is free forever and works offline, but you type every row. Jobworthy's pipeline fills the row from a job link, reminds you when to follow up and drafts the email. Use whichever you'll actually keep up to date.
Rather not type every row?
Paste a job link into Jobworthy and it fills in the company, role and location, tells you whether it's worth applying, and keeps it in your pipeline with follow-up reminders and drafted emails.