Six short templates for every stage, from the same-day thank-you to the follow-up when you haven't heard back. Fill in your details once, then copy the one you need.
Your details
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When: The same day, ideally within a few hours.
Subject: Thank you – [Job title] interview
Hi [Interviewer's name], Thank you for your time today. I enjoyed hearing about [something you talked about], and it made me even more interested in the [Job title] role at [Company]. If anything else would help with your decision, I'm happy to send it. Best regards, [Your name]
When: The same day. Send each interviewer their own short note.
Subject: Thanks for today, [Interviewer's name]
Hi [Interviewer's name], Thanks for being part of my interview for the [Job title] role today. Your point about [something you talked about] stayed with me, and I've been thinking about how I'd approach it. I appreciated your time and hope we can continue the conversation. Best, [Your name]
When: The same day, to the recruiter or hiring manager who called.
Subject: Thank you for the call
Hi [Interviewer's name], Thanks for the call today about the [Job title] role at [Company]. It was helpful to hear about [something you talked about]. I'd like to move forward, and I'm happy to share anything you need for the next step. Best, [Your name]
When: One or two working days after the date they gave you. If they gave none, about a week after the interview.
Subject: Following up on the [Job title] role
Hi [Interviewer's name], I hope your week is going well. I'm following up on my interview for the [Job title] role on [date]. I'm still very interested, and I'd be glad to hear about the timeline when you have one. Thanks again for your time. Best, [Your name]
When: About a week after the follow-up, if there's still no reply. After this, stop and put your energy elsewhere.
Subject: Checking in on the [Job title] role
Hi [Interviewer's name], I wanted to check in once more about the [Job title] role. If the position has been filled or the timing has changed, a quick note would help me plan. Either way, thank you for considering me. I'd welcome the chance to stay in touch about future roles at [Company]. Best, [Your name]
When: Within a day or two of hearing. Short and gracious; it's the one email people remember.
Subject: Thank you, [Interviewer's name]
Hi [Interviewer's name], Thank you for letting me know, and for the time you and the team spent with me. I enjoyed learning about [something you talked about]. If another role at [Company] opens that fits my background, I'd be glad to be considered. All the best, [Your name]
Yes. It takes five minutes, it's expected in most industries, and it's a chance to show you listened. It won't rescue a weak interview on its own, but leaving it out can make you look less interested than the candidate who sent one.
The same day, ideally within a few hours. If your interview was late in the afternoon, the next morning is fine.
Email. Decisions often happen within a day or two, and a card can arrive after the team has chosen. If you want to send a card as well, send the email first.
Keep it plain so it's easy to find: "Thank you – Product Analyst interview" works. Avoid clever subject lines that look like marketing.
Send it to the recruiter or whoever arranged the interview and ask them to pass it on, or find the interviewer on LinkedIn and send a short message there.
Twice at most after the thank-you: one follow-up after their deadline passes, and one last check-in about a week later. If there's still nothing, move on; a team that won't reply to two polite emails has told you something.
Yes, once. A short, gracious reply costs nothing, and people do get called back when the chosen candidate falls through or a new role opens.
Never lose track of who to follow up with.
Jobworthy keeps every application in one pipeline. It reminds you to send a thank-you two hours after each interview and to follow up a week after you apply, and drafts each email from the job and your notes.